Document Management System (DMS) – COMM-IT MIDDLE EAST FZC – Document Management System

A Powerful Document Management System for a One-Time Cost.

Launch in 4-6 Weeks: Tailored for you, hosted on Microsoft Cloud with UAE data residency.
Pay Once, Own Forever: No monthly fees — if you have Microsoft 365, just pay our setup fee. Need licenses? We handle that too.
Loved by Big Brands: PepsiCo, Canon, JOSLOC — perfect even if “SharePoint” sounds new to you.

Our Customized DMS Development Portfolio

Why Pay Monthly When You Can Own It?

Pay Once, Own Your DMS Forever

No subscriptions. No surprise fees. Just one clear investment tailored to your team size, documents, workflows, and integrations.

Seamless Microsoft 365 Integration

Built inside Microsoft 365 so it works natively with Word, Excel, Outlook, Teams. If you don’t have M365 yet? No problem, we’ll help you get set up affordably.

Go Live in Just 4 to 6 Weeks

Fully configured, tested, and deployed. Faster than building from scratch or buying bloated enterprise software.

Tailored Workflows That Fit YOUR Business

Not the Other Way Around

Our Microsoft Backed DMS vs. Traditional DMS

Feature	Our Microsoft Powered DMS	Traditional DMS
Document Search & Retrieval	Advanced search with metadata	Basic folder-based search, time-consuming
Real-Time Collaboration	Multiple users edit simultaneously with color-coded changes	Limited collaboration, version conflicts
Version Control	Automatic version tracking with full edit history	Manual versioning, confusion over latest version
Microsoft 365 Integration	Native integration with Word, Excel, Teams, Outlook	Requires custom integrations, additional costs
Security & Access Control	Granular role-based permissions with MFA	Often rigid access control, security gaps
Workflow Automation	Built-in Power Automate for approvals & notifications	Manual processes or expensive add-ons
Mobile Accessibility	Full mobile access across all devices	Limited or no mobile functionality
Implementation Cost	Bundled with Microsoft 365, no additional licensing	High upfront costs plus ongoing fees
Scalability	Grows with your business, enterprise-ready	Often requires expensive upgrades
Compliance & Auditing	Built-in GDPR, HIPAA compliance with audit trails	Manual compliance management, audit challenges

What You Get — Out of the Box

Centralized Document Hub

Securely store and organize all enterprise documents in a single, instantly searchable repository.

Advanced Access Controls

Protect sensitive data with granular permissions, encryption, and enterprise-grade security protocols.

Role-based access tiers
Two-factor authentication
Time-bound sharing links
Activity-based restrictions
Retention policy configuration
Audit-ready permission logs

Automated Workflow Builder

Eliminate manual processes with customizable approval chains and rule-based task automation.

Conditional routing logic
Email/SMS notifications
Deadline escalations
Multi-department handoffs
Integration with e-signatures
Process analytics dashboard

Audit Trail Reporting

Track every document interaction with immutable logs for compliance and accountability.

Timestamped user actions
Version comparison tools
Real-time change alerts
Custom report generation
Exportable audit records
Role-specific visibility filters

Cross-Platform Integration

Connect seamlessly to existing tools via secure APIs and native app compatibility.

Scalable Storage Architecture

Handle growing document volumes with hybrid cloud/on-premise storage and automatic scaling.

Transparent Pricing. Zero Surprises.

One-Time Implementation Fee

Covers everything: setup, configuration, training, testing, go-live.
Priced based on: # of users, document types, workflow complexity, integration needs.

1.

Monthly Software Cost: AED 0

You only pay for Microsoft 365 licenses which many businesses already have.
Don’t have M365? We’ll help you choose the right plan, often cheaper than traditional DMS subscriptions.

2.

Optional Annual Support (Recommended)

Keep your system optimized, updated, and running smoothly as your business evolves.
Includes: Priority support, minor enhancements, performance monitoring, security patches.

3. Our Document Management Solution Services

Custom DMS Implementation

We design and deploy tailored solutions for your unique business rules, departmental workflows, and security needs.

Document Control Software

Keep track of versions, metadata, and permissions effortlessly. Mitigate risk by ensuring only the right people have access.

Contract Management Systems

Automate approvals, manage milestones, and maintain a central repository of all contract versions and revisions.

Enterprise Content Management (ECM)

Bring all your business-critical files under one umbrella, enabling real-time collaboration and simplified compliance.

Legal Document Management Software

Securely handle case files, legal contracts, and sensitive records—complete with robust audit trails and retention policies.

Records Management & Archiving

Implement reliable retention schedules, automatic archival, and quick retrieval for both active and archived documents.

Workflow & Collaboration Solutions

Eliminate manual tasks using automated routing, notifications, and custom workflows that speed up daily operations.

Ongoing DMS Support & Maintenance

Receive continuous updates, performance monitoring, & technical assistance to keep your system running optimally.

Why Choose COMM-IT for Document Management?

20+ Years Proven Enterprise Experience
Advanced Security & Compliance
Microsoft Gold Partner Certified Expertise
Dedicated Relationship Managers
Save 60% on Development Costs Annually
Dedicated Support & Training
Offshore Advantages, Onshore Quality

Solutions Built for Your Industry

Education

Digitize student files, accreditation docs, admin workflows, simplify audits and reporting.

Retail & CPG

Manage supplier contracts, marketing assets, compliance docs — all in one searchable hub.

Logistics

Automate POs, shipping docs, customs forms and real-time visibility across teams and partners.

Legal Services

Ensure confidentiality of case files, utilize advanced search, and maintain impeccable version control.

Government & Public Sector

Meet retention mandates, enable citizen access, ensure transparency securely and scalably.

Petrochemical Sector

Handle safety manuals, compliance reports, project docs with role-based restrictions and global access.

Our Case Studies

JOSLOC (Shell Saudi Arabia)

Challenge: Shell Saudi Arabia needed unified collaboration across regions.

Solution: Deployed SharePoint with Power Platform integration for employees.

Impact: Automated workflows, reduced paperwork, and enhanced Shell-JOSLOC collaboration.

PepsiCo AMEA

Challenge: PepsiCo required a platform spanning countries across AMEA regions.

Solution: Implemented SharePoint intranet with secure role-based access.

Impact: Centralized data, automated processes, and unified teams across three continents.

Perfetti Van Melle

Challenge: India’s largest confectionery company needed unified operations with SAP integration.

Solution: Built SharePoint portal with SAP BI connectivity for employees.

Impact: Automated workflows and enabled real-time business intelligence.

Canon IT Asset Management

Challenge: Canon’s legacy system couldn’t effectively track IT assets.

Solution: Developed custom SharePoint solution with Active Directory integration.

Impact: Instant asset tracking and automated lifecycle management.

A Shared Team Achievement

Speak to Us About Your DMS Project!

We’re not just developers — we’re your implementation partners. From discovery to deployment, we guide you step-by-step.

Feel free to call us directly or drop us an email at: